The JGO Agency combines all facets of brand building- social media, events, collaborations and more to build talent entities and empires. With marketing, branding and development at our core, we strive to elevate our talent’s profile and voice.
Responsibilities:
- Assist The JGO Agency’s founder in day to day administrative tasks, from business operations to general personal support as related to The JGO Agency and The JGO Agency Talent
- Organize needs of agency and assist with scheduling team outings and events
- Organize shipments and mail, both incoming and outgoing
- Work with agency’s accountant in compiling expenses, receipt and organization of reports
- Oversee internship program hiring and organization
- Order agency supplies, such as snacks, paper towels, furniture and more
- Oversee busy calendars and schedule meetings
- Coordinate domestic and international travel, including transportation, itineraries, and last minute changes that may occur
- Monitor all channels of correspondence including email and phones
- Formulate meeting minutes and determine next steps to take to resolve any issues that are discussed
- Maintain daily checklists to avoid any possible error in scheduling and otherwise
- Other administrative duties as necessary
- General assistance within office space
- Assisting existing talent manager in various tasks, including scheduling of appointments and communicating with represented talent on professional matters
- Maintaining fluid communication with clientele when talent manager is absent
- Learning and developing your own set of skills as a budding talent manager in the social media/entertainment world
- Assisting in overseeing work product with interns
- Working directly with brands to see through projects
- Maintain key contacts and calendars for all talent
- Outreach to brands on talent behalf
- Supporting talent needs as assigned by talent manager, including updating or approving social content
- Updating talent on all happenings, including weekly reporting
- Work with talent manager on building influencer/brand outreach lists
Requirements:
- Bachelor’s degree required
- Minimum of 1+ years of experience as an Executive Assistant reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
To Apply: Please send your resume to Jennifer Gomez at jennifer@thejgoagency.com.
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