Title: Office Assistant, LA
Position Reports To: Manager, LA & Account Executive, LA
Basic Function: To assist the LA team in office maintenance as well as the bi-coastal VIP team in coordinating and facilitating celebrity requests and initiatives for select clients.
Essential duties:
VIP Coordination
- Facilitate celebrity requests and returns
– Greet stylist and help them pull
* All requests should be pre-approved so you know what brands to offer
– Write-up sample requests and check-in sample returns
– Maintain track record and inform bosses of any over-due loans - Manage all inventory and shipping needs
- Manage all returns and the loan form book nightly
- Handle LA logistics for showroom
– Update and maintain lists for celebrity reference
– Update gossip list for all KG celebrity blasts
– Update stylist and celebrity lists
– Update GPS and media blast lists - Support the VIP team and oversee interns in coordinating weekly celebrity giftings
- Maintain and share the calendar of all press appearances, upcoming movies, festivals and red carpet events in weekly staff meetings
- Strengthen relationships with stylists and other celebrity influencers
General Office Coordination
- Answer telephone
- Get mail, organize any bills to send to Finance
- Manage LA interns
- Tag and re-tag all Fashion GPS stickers
- Coordinate all shipments and messengers
- Oversee showroom appearance daily including changing out hangers, organizing racks, re-stock denim wall, straighten shoes and clutches, etc. with assistance from interns and LA team
- Make sure meetings and appointments at LA Office are properly greeted and clean up afterwards
- Tidy up kitchen/cabinets and make sure fridge is stocked with beverages and snacks for guests (mango, almonds, dark chocolate)
- Order office supplies and check daily/weekly to make sure we have hangers, paper, toner, toilet paper, etc.
- Assist with various daily tasks, including travel, expense reporting, calendar, reservations and other miscellaneous personal duties
- Update stylist and business contacts in database
- Update master media list
- Coordinate a birthday treat for each employee (as we grow it will become monthly) and circulate a card for everyone to sign
- Coordinate award season treats or company outings
- Order coffee & meals as needed
Qualifications
- At least 1 year of experience, or internships, in public relations in the fashion industry, specifically in VIP dressing
- Bachelor’s Degree preferred
- Excellent writing and communication skills
- Ability to manage several clients and their needs
- Proficient in MS Word, Excel and Outlook
- Familiarity with Fashion GPS, Celebrity Intelligence and IDS is preferred
To Apply: Please send your resumes and cover letters in PDF format to jobs@kruppgroup.com.
